For Volunteers
Running the club, without the spreadsheet
You didn't sign up to build a report before every committee meeting. Club at a Glance, on the volunteer console, keeps attendance, money, and feedback where you can see them — so the evening you give the club goes on the club, not the admin.
You already know this feeling
The unpaid job inside the unpaid job
Sound familiar?
- Finding out who's coming via a WhatsApp thread nobody can search
- A spreadsheet of attendance that only one person understands
- Chasing paper receipts for months after the event
- Guessing whether members are happy, until they quietly stop showing up
- A shared inbox where support requests go to die
With Club at a Glance
- A work-to-do list that tells you what actually needs attention
- Attendance trends for every session, without a spreadsheet
- Expense claims submitted, reviewed and paid in one place
- Feedback and poll responses tracked automatically, not chased
- A support queue with a name against every ticket
Easy to contribute — less admin
The season runs itself
The renewal campaign, the affiliation, the expense envelope — off your desk
The season runs itself
Renewal campaigns, reminders and Direct Debit collection run on their own — you watch a dashboard instead of chasing a list.
The affiliation, handled
England Athletics roster sync, claim types and transfers, and the fee on the same invoice as the membership — the part a general membership tool leaves you to do by hand.
Expense claims, approved in the app
Members submit a claim with a photo of the receipt. A treasurer approves or queries it from the same queue — no more envelopes of paper.
A mailing list you already know how to run
Post to the committee list by email, moderated, with a roster of who may post — no separate tool to learn.
Easy to contribute — see the club
Know your club at a glance
Who's coming, who isn't, and where that's heading
Session by session, not just a headcount
Every check-in feeds a history you can actually look back on — who came, how often, and how that's trending over the season.
See who is drifting away
Attendance that quietly tails off is easy to miss one session at a time. Club at a Glance surfaces it before it becomes a lapsed membership.
No manual registers
Members check themselves in on arrival. Nobody stands at a desk with a clipboard, and nobody re-types a paper sheet afterwards.
One page for the committee meeting
Bring the attendance picture to the AGM without building a report first — it's already there, already current.
Easy to contribute — see the club
Money, without the mystery
One ledger the whole committee can read
Where the money actually is
Income, outgoings, and the current balance — read straight off the same ledger the treasurer works from, not a spreadsheet copy of it.
Payouts you can trace
Every payment collected and every payout made is attached to the invoice or claim it settles, so nothing needs reconstructing at year end.
A number the whole committee can trust
One ledger, one balance, visible to everyone with the Treasurer role — not a figure that only makes sense to whoever built the spreadsheet.
Easy to contribute — see the club
Hear from your members
Polls and feedback that don't rely on a reply-all
Ask, don't guess
Send a poll to the whole club or a segment of it — a session time, a social, a change to fees — and get answers instead of assumptions.
Response rates you can see
Know who has and hasn't responded while a poll is still open, rather than finding out after it closes that half the club never saw it.
Feedback tied to the right event
Feedback collects against the session or race it's about, so a comment about last Tuesday's run doesn't get lost in a general inbox.
Everyone trying the club, followed up
Everyone who has shown interest sits in one place, so someone promising doesn't go cold because nobody remembered to reply.
Easy to contribute — trust the data
Data you can act on
Verified by default, and every access to it recorded
Emergency contacts that work
Welfare officers and first aiders can reach emergency contacts and medical notes during an event, when it matters most.
An activity log that says who did what
Every look at emergency or medical information is recorded, alongside every material change to a member record — for governance, and for peace of mind.
The right access for the right role
Every volunteer sees what their role needs — nothing more, nothing less
Treasurer
Finances, expense claims, and the Finance cluster.
Events Manager
Events, configuration, and check-ins.
Records Manager
Reviewing and approving club records.
Welfare Officer
Emergency information, when it matters most.
Check-in Manager
Event check-in, and nothing beyond it.
Content Manager
Pages, posts, documents, and messaging.
Share this with your committee
If you're weighing up RunClub HQ, send this to the people who'll actually be running it day to day — they're the ones who'll feel the difference first.
Ready to give your volunteers their evenings back?
Book a call and we'll set up a 90-day pilot with Club at a Glance for your own club.