Give every volunteer the visibility and tools they need to focus on building a thriving running community. Real-time visibility into membership status, event attendance, and club engagement — without the spreadsheet juggling.
No credit card required • 7-day trial
"Renewals used to consume entire weekends for months. Now our members renew themselves automatically. 95% were renewed on the first day of the new season. I got my weekends back to go running."
— Matt Smallman, Founder RunClub HQ & Membership Secretary Winchester Running Club
Every volunteer role faces unique challenges — but they all share the same frustration
"Technology should serve the community, not burden it."
Every feature is designed by volunteers, for volunteers. We believe running clubs should look professional without making volunteers feel amateur.
Every volunteer gets the visibility they need. Every member gets a professional experience. Technology that serves the community, not burdens it.
From first contact to full membership
New members complete registration without losing progress. If interrupted, they receive gentle reminders to pick up exactly where they left off. Professional experience from first contact.
Smart validation and contact information updates. No more discovering invalid emails during urgent communications. Emergency contacts that work when you need them.
Every touchpoint designed to make new members feel valued and professionally welcomed. Automated workflows guide them from trial sessions to full membership.
Events, competitions, and club activities
Team captains see exactly who's coming. Clear visibility of attendance, waiting lists, and capacity. Members resume interrupted bookings exactly where they left off.
Automated reminders for upcoming events and competitions. Digital registers for training sessions. Spot participation patterns and engage less active members.
Track personal bests, age category records, and competition results. Automatic eligibility checking for different age groups and competitions.
Volunteering with complete visibility
See membership status, payment status, event attendance, and engagement at a glance. No more "who's actually a member?" confusion.
Professional email templates with delivery tracking. Know exactly who received, opened, and acted on your communications.
Up-to-date contact information, emergency contacts, and member details maintained automatically. Critical information available when you need it.
Painless renewals and retention
60-day renewal campaigns with early bird discounts, grace periods, and payment retry logic. Members renew themselves with one click.
Flexible membership types, pricing tiers, and affiliation fees. Extended memberships for late joiners (15 months for 12).
Track engagement, identify at-risk members, and optimize retention strategies with detailed analytics and automated reporting.
England Athletics Integration
Professional Email Templates
Family Account Management
SMS Notifications
Membership Analytics
Emergency Contact Access
Only pay when processing payments — everything else included
10% discount for registered charities
No monthly fees • No setup costs • Cancel anytime
We built this because we lived the pain of volunteer burnout
"When we started our new running club, we spent months searching for software that could handle what should be simple: automated membership renewals, professional member onboarding, and communications that didn't look amateur. Everything was either designed for gyms with thousands of members, too basic to be useful, too expensive for volunteers, or built in 2010."
"We wanted to spend our time running and building our community, not chasing spreadsheets and bank transfers. The tools that existed would have cost us more volunteer time than doing it manually."
"So we built RunClub HQ — the platform we wished existed. We use it to run our own club, and every feature solves a real problem we've experienced as volunteers. Our ethos is simple: reduce the time and effort required to be a volunteer and a member, so we can spend more time doing the sport we love."
Matt Smallman
Founder & Membership Secretary
Try our interactive demo with sample club data, then set up your club in minutes
Get your own demo instance to customize and explore
Get your own instance to play with — customize branding, test features, and explore
Personal onboarding call to connect payments and migrate your existing members
Launch with your existing members and start saving time immediately