Everything your club needs,
nothing it doesn't
Replace your entire tech stack with one platform designed specifically for running clubs.
Designed for the people who run your club — and the people who run with it.
Replaces your entire tech stack
Stop juggling multiple tools. One login, one place for everything.
Instead of
Spreadsheets
Member lists, attendance tracking
Instead of
GoCardless Dashboard
Managing payments separately
Instead of
Mailchimp
Email communications
Instead of
Eventbrite
Event registration
Members
Join, renew, manage, household management, EA affiliation
Seamless Onboarding Pipeline
Guide prospective members from first contact to full membership. Never lose a potential member halfway through sign-up.
Household Management
Parents manage children's memberships, payments, and emergency contacts from one account. Family billing made simple.
England Athletics Integration
Direct integration with EA for affiliation management, eligibility checking, and automated fee collection.
Member Self-Service
Members update their own profiles, photos, addresses, emergency contacts and medical info. Always accurate, always current.
Money In
Subscriptions, event entries, donations via GoCardless & Stripe
GoCardless Direct Debit
Automatic recurring payments for memberships. Set it once, collect automatically. Payment retry logic handles failed payments.
Card Payments via Stripe
One-time payments for events, donations, or members who prefer cards. International support included.
Household Billing
Aggregate family payments into single invoices. Parents see the total, members get individual records.
Manual Payment Support
Bank transfer and cash options for members who need them. Admin confirmation workflow included.
Events
Multiple attendees, membership cards, tickets, location-based check-in
Visual Event Management
Create, promote, and manage events with clear visibility of attendance, waiting lists, and capacity.
Location-Based Check-In
Members check in automatically when they arrive using GPS. No more paper registers or manual attendance.
Multiple Attendees
Register guests, family members, or group bookings. Configurable limits and separate tracking.
Membership Card & Tickets
Digital membership cards and event tickets. Scan for quick check-in at events and races.
Messaging
Alerts, emails, in-app messaging, smart segments
Email Communications
Professional email templates with merge tags. Send to everyone, segments, or individuals. Delivery tracking included.
Smart Segments
Target messages by membership type, status, age group, attendance patterns, or payment status. Dynamic lists that update automatically.
In-App Notifications
Push alerts to members' mobile apps for time-sensitive information. Event reminders, payment confirmations, club announcements.
Delivery Tracking
Know who received, opened, and clicked your messages. No more wondering if your emails actually reached members.
Support
AI-powered helpdesk for member queries
AI-Powered Responses
Smart suggestions help volunteers respond faster to common questions. Draft replies based on your club's information and policies.
Ticket Management
Track member enquiries from submission to resolution. Assign to volunteers, add notes, set priorities.
And more...
Club Records
Track and celebrate club records. Members can apply for records with verification workflow.
Mobile Apps
iOS and Android apps for members. Event registration, check-in, and club information on the go.
Simple Authentication
Passwordless login with magic links, OTP codes, or passkeys. No more forgotten password headaches.
Role-Based Permissions
Admins, member managers, viewers, medical officers - everyone gets exactly the access they need.
Emergency Contact Access
Medical officers and first aiders can access emergency information during events when it matters most.
Audit Logging
Complete history of who did what and when. Important for governance and accountability.
Coming Soon
Automated Renewals
One-click renewal campaigns with smart reminders
Finance & Expense Claims
Cash ledger, expense approvals, reimbursements
Donations and Gift Aid Reporting
Automated Gift Aid claims for eligible donations
Club Website / CMS
Public pages, news, events, club records
Governance Tools
Committee minutes, policies, member voting, AGM management
Safeguarding
DBS tracking and safeguarding policies
Ready to simplify your club?
Start your free trial and see how RunClub HQ can help your club thrive.