Get the admin out the way so you can get on with running
One platform. Everything your club needs. From £30/month.
- Renewed on day one
- 95%
- Tools replaced
- 10
- Per month, to start
- £30
- Back every week
- Hours
Stop Losing Your Evenings and Weekends to Club Admin
Every volunteer role faces unique challenges - but they all share the same frustration
Manual Club Administration
- Membership Secretaries: "Who's actually paid?" Annual renewals consuming entire weekends
- Team Captains: Creating events across WhatsApp, emails, and notice boards
- Committee: Outdated member data when you need to make decisions
- Everyone: Emergency contacts that don't work when you need them most
Real-Time Visibility & Smart Automation
- See your club's pulse in real-time: membership status, payments, attendance at a glance
- Know who's coming before events start: clear visibility of attendance and waiting lists
- Emergency contacts that work: validated data available when you need it most
- Communication you can trust: know exactly who received and opened your messages
Built for the AI era
Run your club by conversation
RunClub HQ ships its own MCP server — the open standard that lets an assistant reach a system and do real work in it. So a committee member can point Claude at the club and simply ask.
Connect your assistant
Claude, Cursor or VS Code, signed in with standard OAuth against your club. It gets your permissions and no more.
"Import Sunday's results"
Hand over what the organiser published. Runners are matched to members, and anything uncertain stops rather than guessing.
A person still signs it off
Staged results wait for a human. Drafted replies to members land in an editable box, and a volunteer presses send.
Nothing is published or sent to a member until somebody at the club says so. That is a rule in the product, not a promise in a policy.
See what the assistant can doClub assistant
Membership secretary
Import Sunday’s RR10 results for the Alresford race.
Assistant
42 finishers read. 39 matched to members and recorded. 3 left for you: two unfamiliar club spellings, and one name that matches two members.
Automated renewals
The season renews itself
The job that used to eat entire weekends now runs without anyone driving it.
Members get reminded
Timed reminders go out on their own, and stop the moment someone renews.
They pay by Direct Debit
Details already on file, one confirmation, collected automatically.
Lapses handle themselves
Grace periods run, statuses move, and nobody is quietly dropped by accident.
The committee watches a dashboard instead of chasing a list. In our own club, 95% of members were renewed on the first day of the new season.
Club website
Your club website, included
On your own domain, in your own colours, edited by whoever is on the committee this year. No WordPress, no plugins, no hosting bill.
Better for Your Members Too
RunClub HQ doesn't just save volunteers time — it gives every member a better experience
Effortless from Day One
Join from their phone in minutes, pay securely online, and renew with one tap. No forms, no cheques, no chasing.
Your Club in Their Pocket
Events, digital membership card, check-in, club records, and notifications — all in one app on iOS and Android.
They're in Control
Members update their own details, manage their family, view payment history, and control their privacy preferences.
Your Club in a Box
Ten tools, one login. Spreadsheets, WordPress, Mailchimp and the treasurer's shoebox, all in one place — and an assistant you can hand the rest to.
Members
Join, renew, onboarding pipeline, household management
Replaces
Spreadsheets, WebCollect
Money In
Subscriptions, event entries, donations
Replaces
GoCardless dashboard, PayPal
Events
Multiple attendees, tickets, location check-in
Replaces
Eventbrite, paper registers
Website
Public pages, news, events, records, member bios
Replaces
WordPress, Wix, a hosting bill
Messaging
Alerts, emails, in-app, segments
Replaces
Mailchimp free tier
Support
Helpdesk with AI-drafted replies for member queries
Replaces
Email inbox chaos
Assistant
Connect Claude to your club: results, events, pages, media
Replaces
Copy-typing results, answering the same question twice
Records
Club records tracking and management
Replaces
Spreadsheets, notice boards
Apps
iOS and Android mobile apps
Replaces
No mobile presence
Auth
Passkeys, magic links, simple login
Replaces
Password reset headaches
Make It Easier to Join, Participate, Contribute & Stay
Every volunteer gets the visibility they need. Every member gets a professional experience.
Easy to Join
New members sign up in minutes, not days. No forms to print, no cheques to chase. They're running with you sooner.
Easy to Participate
Members find their next run, sign up instantly, and check in when they arrive. Always know what's on and who's coming.
Easy to Contribute
Volunteers see exactly what they need, when they need it. Less time on admin means more time coaching, leading, and actually running.
Easy to Stay
Renewing is effortless. No chasing payments, no awkward reminders. Members stay because staying is the easy choice.
Shipping
We ship every month
Two of the biggest things on last year's roadmap are live. Here's what landed, and what's next.
Recently shipped
Automated Renewals
Reminders, Direct Debit collection, grace periods and lapse handling — hands off
Club Website & CMS
Public pages, news, events, records and member bios, editable by the committee
Custom Club Display Fonts
Your public site set in your club's own typeface, not the platform's
Next up
Finance & Expense Claims
Cash ledger, expense approvals, reimbursements
Donations & Gift Aid Reporting
Automated Gift Aid claims for eligible donations
Governance & Safeguarding
Committee minutes, policies, DBS tracking
Case study
Winchester Running Club runs on RunClub HQ
We're the founding club. Every claim on this page is one we made about ourselves first.
“Renewals used to consume entire weekends for months. Now our members renew themselves automatically. 95% were renewed on the first day of the new season. I got my weekends back to go running.”
Matt Smallman Founder, RunClub HQ & Membership Secretary, Winchester Running Club - Renewed on day one of the new season
- 95%
- Of admin replaced, every week
- Hours
- Back for running
- Weekends
Switching
Up and running in an afternoon
Three steps, and none of them is a project.
Bring your members across
Send us the spreadsheet you're working from today. We migrate the member list — nobody re-types anything.
Invite them
Members sign in with a magic link. No password to set, none to reset, and nothing for a volunteer to administer.
The season runs itself
Renewals, payments, events and check-in tick over on their own. You watch a dashboard instead of chasing a list.
We migrate your existing member data as part of onboarding, so working out the import isn't your problem to solve. Ask us and we'll walk through it with you.
Simple, Transparent Pricing
Pick your size. That's it. Everything included.
- Small
- £30up to 100 members
- Medium
- £50101-250 members
- Large
- £80251-500 members
- Extra Large
- £120500+ members
All prices include VAT. No feature gating. No per-transaction fees.
Ready to transform your club?
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