Get the admin out the way so you can get on with running

One platform. Everything your club needs. From £30/month.

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Renewed on day one, at Winchester
95%
Free pilot
90 days
Per month, to start
£30
Back every week
Hours

The problem

Stop losing your evenings and weekends to club admin

Every volunteer role faces a different admin job — but they all share the same frustration

Manual club administration

  • Membership Secretaries: "Who's actually paid?" Annual renewals consuming entire weekends
  • Team Captains: Creating events across WhatsApp, emails, and notice boards
  • Committee: Outdated member data when you need to make decisions
  • Everyone: Emergency contacts that don't work when you need them most

Real-time visibility and smart automation

  • See your club's pulse in real-time: membership status, payments, attendance at a glance
  • Know who's coming before events start: clear visibility of attendance and waiting lists
  • Emergency contacts that work: validated data available when you need it most
  • Communication you can trust: know exactly who received and opened your messages

A club that is easy to be part of

RunClub HQ doesn't just save volunteers time — it makes joining, taking part and staying easy for every member

  • Join

    From your phone, in minutes. No forms to print, no cheque to post — pay securely and you are a member, right there and then.

  • Take part

    Know what is on, sign up with a tap, and check in when you arrive. Your results, your personal bests and your club records, all in your pocket.

  • Stay

    Renewing takes one tap from the email it is already in. No chasing, no awkward reminders — staying is the easy choice.

Download on the App StoreGet it on Google Play
The RunClub HQ member app on a phone: a personal greeting, a quick poll to answer, and upcoming sessions grouped by this week and next.
See what members get

Easy to join, take part, contribute and stay

Every volunteer gets the visibility they need. Every member gets a club that works for them.

Easy to join

New members sign up in minutes, not days. No forms to print, no cheques to chase. They're running with you sooner.

Easy to take part

Members find their next run, sign up instantly, and check in when they arrive. Always know what's on and who's coming.

Easy to contribute

Volunteers see exactly what they need, when they need it. Less time on admin means more time coaching, leading, and actually running.

Easy to stay

Renewing is effortless. No chasing payments, no awkward reminders. Members stay because staying is the easy choice.

Automated renewals

The season renews itself

The job that used to eat entire weekends now runs without anyone driving it.

  • Members get reminded

    Timed reminders go out on their own, and stop the moment someone renews.

  • They pay by Direct Debit

    Details already on file, one confirmation, collected automatically.

  • Lapses handle themselves

    Grace periods run, statuses move, and nobody is quietly dropped by accident.

The committee watches a dashboard instead of chasing a list. At Winchester Running Club, 95% of members were renewed on the first day of the new season.

Club website

Your club website, included

On your own domain, in your own colours, edited by whoever is on the committee this year. No WordPress, no plugins, no hosting bill.

Winchester Running Club's live home page: a full-width photograph of the club on a group run behind the headline 'If you want to be a better runner, this is the club for you', the club's navigation bar with Join, Training, Events, Records, News and About, and a 'What that actually means' section below.
Not a template site — this is winchesterrunningclub.org.uk as it is live today, drawing its fixtures, records and news from the same place the members app does.
See how it's edited

Built for the AI era

Run your club by conversation

RunClub HQ ships its own MCP server — the open standard that lets an assistant reach a system and do real work in it. So a committee member can point Claude at the club and simply ask.

Connect your assistant

Claude, Cursor or VS Code, signed in with standard OAuth against your club. It gets your permissions and no more.

"Import Sunday's results"

Hand over what the organiser published. Runners are matched to members, and anything uncertain stops rather than guessing.

A person still signs it off

Staged results wait for a human. Drafted replies to members land in an editable box, and a volunteer presses send.

Nothing is published or sent to a member until somebody at the club says so. That is a rule in the product, not a promise in a policy.

See what the assistant can do

Club assistant

Membership secretary

Import Sunday’s RR10 results for the Alresford race.

Assistant

42 finishers read. 39 matched to members and recorded. 3 left for you: two unfamiliar club spellings, and one name that matches two members.

3 staged for review
An example exchange. The counts are the ones the importer really reports — recorded, staged for review, ignored — and the staged rows stay staged until somebody at the club decides.

Easy to contribute

Less admin, a clearer view, and data you can trust

The committee's pillar, in three parts. England Athletics affiliation sits inside it — one more thing that used to be by hand.

Less admin

The season runs itself: renewal campaigns, Direct Debit collection, and the England Athletics roster synced and invoiced alongside the membership fee.

See the club

One page for the committee meeting — Club at a Glance: attendance trends, who is drifting, and where the money actually is, without building a report first.

Trust the data

Emergency contacts that work when you need them, and an activity log that says who looked at what. Verified addresses and phone numbers by default.

See the full case for volunteers

Case study

Winchester Running Club runs on RunClub HQ

We're the founding club. Every claim on this page is one we made about ourselves first.

“Renewals used to consume entire weekends for months. Now our members renew themselves automatically. 95% were renewed on the first day of the new season. I got my weekends back to go running.”
Matt Smallman Founder, RunClub HQ & Membership Secretary, Winchester Running Club
Renewed on day one of the new season
95%
Of admin replaced, every week
Hours
Back for running
Weekends

Shipping

We ship every month

Club at a Glance and expense claims are the two biggest things to land recently. Here's what's next.

Recently shipped

Club at a Glance

Attendance, finances and feedback for the committee, in one dashboard

Shipped

Expense claims

Photograph a receipt, a treasurer approves it, from the same queue

Shipped

Automated renewals

Reminders, Direct Debit collection, grace periods and lapse handling — hands off

Shipped

Next up

Donations & Gift Aid reporting

Automated Gift Aid claims for eligible donations

Governance & safeguarding

Committee minutes, policies, DBS tracking

Switching

Up and running in an afternoon

Three steps, and none of them is a project.

  1. Bring your members across

    Send us the spreadsheet you're working from today. We migrate the member list — nobody re-types anything.

  2. Invite them

    Members sign in with a magic link. No password to set, none to reset, and nothing for a volunteer to administer.

  3. The season runs itself

    Renewals, payments, events and check-in tick over on their own. You watch a dashboard instead of chasing a list.

We migrate your existing member data as part of onboarding, so working out the import isn't your problem to solve. Ask us and we'll walk through it with you.

Simple, transparent pricing

Pick your size. That's it. Everything included.

Small
£30up to 100 members
Medium
£50101–250 members
Large
£80251–500 members
Extra Large
£120501+ members

All prices include VAT. No feature gating. No per-transaction fees.

See full pricing

Ready to give your club its evenings back?

Book a call and we'll set up a 90-day pilot on the real platform, with your own members.

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